Dublin, IE
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Executive Administrator, Ceo Office

Country : Ireland Ireland

Region : Dublin

Town : Dublin

Category : Human Resources

Contract type : Permanent

Availability : Full time

Job description

Executive Administrator, CEO Office

Purpose of the Role:

To provide confidential, professional and proactive administration support to the Chief Executive's office. The administrator is an integral role within the office and will be accountable for an array of administrative tasks.

Duties & Responsibilities:
  • Providing proactive administration support to the Chief Executive and PA to the Chief Executive.
  • Efficient diary management to ensure a controlled and manageable schedule of meetings.
  • Organising internal and external meetings ensuring preparation and circulation of relevant documents in advance.
  • Producing accurate and well-presented documents, reports and presentations.
  • Processing confidential & sensitive information with judgement and tact.
  • Overseeing and booking complex travel arrangements and accommodation requirements for the Chief Executive and PA to the Chief Executive as required. Collating necessary travel documentation including Visas, staying up to date on current Covid restrictions by market and any documentation this requires
  • Establish and manage paper and electronic filing system including the management of the Chief Executive's office supplies.
  • Processing expenses using the Concur system in line with company policies
  • Liaising with IT department on any requirements, software updates or issues where required.
  • Provide coverage for the PA to the Chief Executive, where required
Skills & Experience:
  • Be an experienced Administrator with 2-3 years' experience - ideally in a large, fast pace organisation
  • Demonstrated ability work in flexibly and adapt to change in a fast-paced environment.
  • Proven ability to handle confidential information with discretion.
  • Proficient in Microsoft Office Suite
  • A genuine passion or interest in the retail industry a distinct advantage
  • Fast and accurate typing.
  • Attention to detail and Accuracy are essential.
  • Excellent written and spoken communication skills.
  • Strong interpersonal skills, discreet and trustworthy.
Why work with us?

There's the competitive salary, of course. Our team covers many different countries, giving you the opportunity to work with colleagues from all over the world. We give our people more responsibility, and the freedom and space to grow and do things their way. You'll also receive some benefits you wouldn't expect, such as flexible and hybrid working opportunities, seasonal in store discounts and much more! What's more, you'll also be part of a busy, friendly work environment with a gym, café, restaurant, book club, running club and plenty of open space to think.
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